ROLE AND FUNCTIONS

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A - COUNCIL
  • Establishing CISCM’s vision, mission and values
  • Providing strategic guidance by setting performance goals, assessing risk and reviewing annual budgets and business plans
  • Monitoring CISCM’s performance
  • Identifying and replacing key staff when necessary
  • Approving conditions for of service for staff
  • Managing and disclosing potential conflicts of interest
  • Helping to:
    • Raise funds
    • Support membership growth
    • Strengthen CISCM’s reputation
    • Represent interest of CISCM,s members and stakeholders
    • Convening the Annual General Meeting
CHAIRMAN

The Chairman of the council is also the President of CISCM. The role of the chairman is to:
•    Ensure that the role and powers of the council are clear and well understood
•    Lead the Council in setting CISCM’s values and strategy
•    Lead the Council in making major decisions affecting CISCM
•    Chair all meetings of the Council
•    Publicly represent CISCM
•    Ensure that the Council operates effectively in all aspects
•    Ensure effective communication between executive and nonexecutive members
•    Lead in establishing programme of induction for council members
•    Ensure that Council Committees operate effectively

CHIEF EXECUTIVE OFFICER

The Chief Executive Officer manages the CISCM and is responsible for seeing that the decisions made by the Council are properly and effectively implemented. The Chief Executive Officer takes the lead in putting   the long term strategy of the CISCM into operation. This involves:
•    Developing strategic operating  plans for approval by the Council
•    Maintaining the ongoing dialogue with the Council about the goals and performance of the CISCM
•    Closely monitoring the operations and financial results against plans and budgets

•    Recruiting, developing and maintaining a strong executive team

•    ensuring  that the operating objectives and standards of performance are understood and accepted by the management and other employees

•    looking for sources of funds to finance the operations of the CISCM

•    keeping register of members, organising conferences and Annual General Meeting, publishing journals and newsletters and circulate them among members

•    keeping the CISCM compliant with all strategy and legal requirements

STANDING COMMITTEES OF THE COUNCIL
RESPONSIBILITIES
FINANCE COMMITTEE

i.    Financial Reporting
•    Review all financial statements prepared by Management, including management accounts
•     Make appropriate recommendations to the Council on accounting policies
•    Ensure that the Institute complies with international accounting standards
ii.    External Audit
•    Oversee the process of selecting the external  auditor
•    Discuss with external auditor before auditing commences, the scope of the audit
•    Recommend audit fee to the  Council
•    Review external auditors management letter and management’s response
iii.    Internal Control and Risk Assessment
•    Monitor corporate and risk assessments and internal controls instituted
iv.    Internal Audit
•    Recommend the appointment of the head of Internal Audit
•    Review the internal audit plan
•    Ensure that recommendations highlighted in internal audit plans are implemented
v.    Treasury
•    Recommend the threshold for investment
•    Advise on the opening and closure of bank accounts
vi.    Others
•    Examine any other matter referred to it by the Council

HUMAN RESOURCE (HR) AND GOVERNANCE

i.    HR Operations
•    Determine and develop and recommend to the Council, HR policies in connection with: recruitment, training and development of employees performance approval system, career and succession planning and compensation
ii.    Corporate Communication
•    Design and formulate policies on projecting, maintaining and protecting the image of the Institute
iii.    Governance
•    Advise on appropriate corporate governance structure
•    Intalate changes to the Constitution and other legal documents
•    Facilitate induction of new Council members
•    Advice on appropriate method of evaluating  the performance of the Council, and the Chief Executive Officer

C-OPERATIONS

i.    Ethics

•    Review and recommend to the Council all matters pertaining to professional ethics and standards

ii.    Member  Service
•    Formulate policies on membership drive and growth
•    Handle matters that deal with professional discipline
•    Formulate guidelines on networking with other organizations for purpose of synergy
•    Continually review criteria for membership
•     Formulate guidelines on provision of explain what constitutes professional service

iii.    Education And Training
•    Review and recommend to the Council the curricular for various parts of the Institute’s examination
•    Continually review the conduct of sanctity of the Institute’s professional programmes
•    Ensure the publication of journals and news letters
•    Conduct periodic fora  with students and explain to them education policies as may be appropriate from time to time
•    Ensure that periodic lectures , seminars, workshops, conferences roundtables are organized
•    Promote public debate on current issues germane to supply chain management
•    Facilitate  the provision  of advisory services and development of case studies

RESPONSIBILITIES OF DEPARTMENTS
FINANCE DEPARTMENT
FINANCE MANAGER

Responsible for:
•    Financial reporting
•    Coordinating the preparation of strategic plans and annual budgets
•    Recommending financial management policies and controls for approval and effective implementation
•    Treasury management
•    Managing receivables and managing funds at best payable efficiently
•    Souring and managing funds at best
•    Liaising with strategic auditor for early completion of audited financial statements
•    Ensuring that IT policies and strategies are implemented to improve upon efficiency

HUMAN RESOURCE AND ADMINISTRATION DEPARTMENT

HR AND ADMINISTRATIVE MANAGER

Responsible for:
•    Recommending policies and strategies to attract and retain competent  personnel
•    Handling employee relations
•    Training needs of Secretariat staff
•    Staff welfare programmes
•    Effective personnel record system
•    Appraised and compensation system
•    Handling annual meetings and stakeholder relationship
•    Corporate communication and culture
•    Managing Council relationship and matters
•    Managing the HR and Administration Department in line with best practice

OPERATIONS DEPARTMENT
OPERATION MANAGER

Responsible for:
I.    Education and training
-development and reviewing curricular for all professional programmes and recommend to Council for approval
-organizing     Continuing Development Programmes for stakeholders
-recommending minimum qualifications for potential candidates to write the Institute’s examinations
-handling examination as delegated by the Council
ii. Member Services
–    Ensuring that a database is kept of all members
–    Keeping records of members in good standing
–    Continuous liaison with members with regard to professional matters and ethical issues
–    Handling all issues concerned with student services
Research and Development
•    Undertake research to improve upon services offered
•    Set up a feedback system to ascertain quality of service offered
•    Come out with various innovation to assist in business development
•    Forge international network with other organizations across the globe
•    Public periodic journals, newsletters etc.  for dissemination
•    Step  up establishment of library facilities and maintenance